Staff Performance Evaluation System Module

Introduction

• Purpose: Explain the objective of the system, which is to evaluate and track employee performance in key areas such as attitude, collaboration, and job quality.

• Benefits: Highlight benefits for both employers and employees, such as improved performance tracking, structured feedback, and transparent appraisal processes.

Workflow Overview

1. Initiation:

   • Employees self-evaluate and submit a ‘New Performance Evaluation Record’.

   • Notification is sent to the Appraiser (typically the Head of Department).

2. Appraisal Process:

   • The Appraiser evaluates and approves the submission.

   • The evaluation including Percentage of increment, Number of bonus month, Employee strength, Area for improvement, training and development plan, and comments.

   • System notifies the next tier of approver (Section Head/ Senior Manager/ BOD), such as the Laboratory Manager or Board of Director.

3. Approval and Endorsement:

   • The Approver (Section Head/ Senior Manager/ BOD) endorses the application with details such as:

     • Percentage of increment

     • Number of bonus months

     • Overall comments by the Approver

     • Date of Bonus and Salary Review Letter

     • Increment Effective Date

4. HR Actions:

   • The Human Resource team creates the Bonus and Salary Review Letter.

   • They update the Salary and Bonus History Table in the Employee’s module with a click of button ‘Add to Employee Profile‘ with details below:

     • Previous Salary

     • Salary Adjust Effective Date

     • Attachment of Bonus and Salary Review Letter

     • Record Entry

     • Adjusted Salary

     • Review Period

System Features and Listings

• Listings:

  • My Draft: Displays the Appraisee’s records in ‘Draft’ state.

  • Pending My Approval: Shows records where the user is the Appraiser in the ‘Submitted’ state.

  • Pending Section Head/Senior Manager/BOD Approval: Lists entries in ‘Evaluated & Approved’ state awaiting approval by Section Head/Senior Manager/BOD. This visible only to Section Head/Senior Manager/BOD.

  • Endorsed by BOD and Pending HR Action: Visible to the HR team for entries in the ‘Endorsed’ state requiring further action.

  • All: Comprehensive list visible to Laboratory Manager, BOD, and HR team.

User Roles and Responsibilities

• Employee: Initiates the evaluation process by submitting a new record.

• Appraiser (HOD): Evaluates and approves the initial submission.

• Approver (Section Head/Senior Manager/BOD): Endorses the evaluation and provides final comments and increments.

• Human Resource: Finalizes the process by creating official documents and updating records.

Conclusion

• Final Thoughts: Summarize the streamlined process and encourage users to familiarize themselves with their specific roles in the system.

• Further Assistance: Provide information on where users can find additional help or support if needed.