Talent Database Module

Introduction

This guide is designed to help human resource departments understand and efficiently utilize the Talent Database within the MyLIMS system. The Talent Database is a repository for storing talent information to facilitate future hiring processes and collaboration. This knowledge base will cover the key functionalities and best practices for managing talent information.

Overview of the Talent Database

The Talent Database is a simple yet powerful tool that enables Talent Management teams to:

1. Store Talent Information: Create and maintain a database of potential candidates.

2. Categorize Talent: Classify candidates based on criteria set by Heads of Departments (HODs).

3. Search and Match Talent: Quickly find candidates that meet specific requirements.

Key Features

1. Creating New Talent Entries

   • Automatic Status Assignment: When a new talent entry is created, it is automatically marked as "Unrated."

   • Data Entry: Include essential information such as name, contact details, skills, experience, and any other relevant details.

2. Status Marking

   • Unrated: Default status for newly created entries.

   • Good Fit: Candidates who meet the criteria set by the HOD.

   • Maybe: Candidates who partially meet the criteria or require further evaluation.

   • Not a Fit: Candidates who do not meet the criteria.

3. Listing Views

   • Unrated: View all new entries that are yet to be evaluated.

   • Good Fit: View candidates marked as ideal matches.

   • Maybe: View candidates who are potential fits but need more assessment.

   • Not a Fit: View candidates who do not meet the criteria.

   • All: View all entries regardless of their status.

Using the Talent Database

Step-by-Step Guide

1. Creating a New Talent Entry

   • Navigate to the Talent Database section.

   • Click on ‘New‘ to create New Talent.

   • Fill in the required fields with the candidate’s information.

   • Save the entry, which will be automatically marked as "Unrated."

2. Marking Talent Status

   • Select the candidate from the "Unrated" view.

   • Review the candidate’s information against the criteria provided by the HOD.

   • Mark the candidate as "Good Fit," "Maybe," or "Not a Fit" based on your assessment.

3. Searching for Talent

   • Use the listing views to filter candidates by status.

   • Utilize the search function to find candidates based on specific criteria such as skills, experience, or qualifications.

Best Practices

• Regular Updates: Periodically review and update the talent entries to ensure information is current.

• Collaborative Assessment: Involve relevant HODs in the evaluation process to ensure accurate status marking.

• Consistent Criteria: Establish clear and consistent criteria for evaluating candidates to maintain objectivity and fairness.

Troubleshooting

• Unable to Find a Candidate: Double-check the search criteria and try different keywords.

• Incorrect Status Marking: Change the candidate’s state to update the status as needed.

• Data Entry Errors: Ensure all required fields are filled correctly during the creation of new entries.

Conclusion

The MyLIMS Talent Database is a valuable tool for Talent Management teams, enabling efficient storage, categorization, and retrieval of candidate information. By following the guidelines and best practices outlined in this knowledge base, users can optimize their use of the Talent Database and streamline their hiring processes.